Employee records
Hundreds of employees, several companies, one list
Every employee with their company, their site and the number of their documents. You find them in a moment by surname, employee ID or tax code, even when you look after the staff of ten different businesses.
No more one spreadsheet per client
Whoever manages staff for several businesses ends up with one file per company, copies that do not match and wrong tax codes that surface at the worst possible moment. In Anagrafika companies and their sites live in one place, each employee is tied to theirs, and next to each name you see how many documents are in the file. When something does not add up, you notice while typing it, not six months later.
How it works
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You create the companies
For each company enter name, VAT number, tax code and, if different, the full legal name. If it has several sites you add them with «Add site»; with a single site there is nothing to register.
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You add the employees
With «New Employee» you enter surname, first name, employee ID, tax code, company and site, which is required when the company has registered sites. If there are many, you import them from a CSV file in one go.
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You find them in a moment
Search by surname, first name, employee ID or tax code, filter by company and site, sort the columns. The counter always tells you how many there are: «177 employees · Rome offices».
Every employee in their place: their company, their site, their file.
What you can do
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The tax code checked as you type
Anagrafika checks the control character and recognises homocodes and the 11-digit provisional code. If something is off it warns you without blocking you: for a correct foreign code, just choose «Save anyway».
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Bulk actions
Select several employees and move them to another site or company in one click. To delete them in bulk you have to type the confirmation word: a mistake like that cannot slip through by accident.
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Complete company records, active or deactivated
Name, VAT number, tax code, full legal name and notes. A company you no longer look after can be deactivated, without deleting anything.
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Sites, only where needed
Sites are registered only for companies that have more than one. They let you filter the list and give a colleague access to a single site.
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Close a company without losing its people
When you delete a company you decide: the employees stay «without company», ready to be reassigned, or they are deleted together with their documents.
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One search for everything
From the top bar you search employees, documents and companies at once: a surname, a tax code, a VAT number or a file name, and you land where you need to be.
Frequently asked questions
Can I manage several companies in the same workspace?
Yes. Anagrafika is built for people who look after several businesses: payroll consultants, HR outsourcers, groups with several companies. Each employee belongs to one company, and you can filter the list or limit colleagues’ access by company and by site.
What happens if the tax code fails the check?
Anagrafika warns you but does not stop you from saving. A foreign person’s code can be right even if it fails the Italian check: you look it over and, if it is correct, choose «Save anyway». The list keeps a mark reminding you to double-check it.
Can I move an employee from one company to another?
Yes, from the employee’s record or in bulk with «Assign company». In the same way, «Assign site» moves several employees of the same company to one site at once.
If I delete a company, do I lose its employees?
Only if you choose to. You can keep the employees «without company» and reassign them later, or delete them together with their documents. Documents already sent to long-term preservation stay with the preservation provider in any case.
The other Anagrafika features
Bring order to your personnel files
Request a demo: we’ll show you how Anagrafika collects, organizes and keeps personnel files complete.
Alex