Multiple signers
Every signature comes in, without chasing anyone
The client, the partner, the guarantor: each gets their own invitation and signs when they can, from any device. kSign keeps track of the deadline, reminds whoever is missing and shows you at a glance where the document has stalled.
Time gets lost between one signature and the next
Signing takes a minute. What pushes a contract back by weeks is everything else: working out who has already signed, remembering to chase, forwarding the updated PDF to the next person, noticing too late that the offer has expired. In kSign every request has its signers, its deadline and its reminders already set: you send it, the system follows it up, and everyone’s status is always there to read.
How it works
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Add the signers and choose how they sign
Name, email and phone for each person, up to ten per request. Then one single choice: one document signed by everyone, or a signed copy for each person — a contract between Studio Morelli and its client in the first case, the privacy notice for employees in the second.
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You send, and the invitations go out
Each signer receives an email with their personal link and the expiry date. Nobody has to create an account or install anything: they open the document on their phone or computer, confirm their identity and sign.
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kSign follows the request through to the end
Whoever has not signed yet gets reminders on the days you set; you see who has opened, who has signed and who is missing. When the last person signs, the signed copy goes out by email on its own. If time runs out, the request closes as expired.
The contract no longer stalls on someone’s desk.
What you can do
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Co-signing on the same document
Everyone signs the same PDF, one at a time and in no fixed order: whoever gets there first signs first. When one person finishes, the others receive the email “It’s your turn to sign”. After the last signature, the document receives a single cryptographic signature that seals all of it.
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A signed copy for each person
For documents each person signs on their own — internal rules, privacy notice, release form — everyone receives and signs their own copy without waiting for the others. You end up with as many signed copies as there are signers, each downloadable separately.
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A deadline on every request
The company sets the default deadline, from 1 to 365 days, and every invitation states it. After that date the link no longer works and the request closes itself as expired: an old offer does not get signed by mistake six months later.
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Automatic reminders and manual nudges
Choose which days after sending the reminder goes out: kSign writes only to those who have not signed yet, at most once a day. If an extra push is needed, “Send reminder” on the request reaches everyone still missing straight away.
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A list that tells you where you stand
Requests are split into All, Waiting, Signed, Drafts and Expired and cancelled, each with its count. From the detail view you see each signer’s status and, if a deal falls through, you cancel the request: the links stop working instantly.
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Clear emails, in the recipient’s language
Invitation, reminder, your-turn notice, confirmation with the signed PDF attached, refusal notice: every step has its email, carrying your company’s brand. They exist in seven languages, and kSign uses the recipient’s when it knows it.
| What happens | Co-signing | Individual copy |
|---|---|---|
| One document with every signature | yes | no |
| Each person signs their own copy | no | yes |
| No fixed signing order | yes | yes |
| “Your turn” notice to the others after each signature | yes | no |
| Signed copy to everyone once the last person signs | yes | no |
| Signed copy to each person as soon as they sign | no | yes |
| Deadline, reminders and cancellation | yes | yes |
Co-signing is the default mode. With a single signer both modes give the same result.
Frequently asked questions
Can I decide who signs first?
No: kSign has no signing order to set. In co-signing the document goes to one person at a time, but whoever opens it first is the one who signs; the others get notified when it’s their turn. In practice it is the fastest way to collect signatures, because nobody is stuck waiting for a colleague on holiday.
What happens if a signer refuses?
Anyone can refuse from the signing page, and can give a reason. Whoever sent the request immediately gets an email notice, the request moves to the closed ones and the refusal stays recorded in the history, with date and time.
With several signers, whose is the cryptographic signature on the PDF?
In co-signing each person leaves their own signature box, with name, email and timestamp; the cryptographic signature, on the other hand, is a single one, applied by kSign in your company’s name after the last signer, and it protects the complete document from any later change. The evidence of who signed lies in the boxes, in each person’s certificate and in the event log.
Can a signer be changed after sending?
While the request is a draft, signers, document and fields can be changed freely. After sending, the clean way is to cancel the request, which immediately invalidates the links already sent, and send a new one with the right details: that way nobody signs a version that no longer counts.
Do signers need an account?
No. The link in the email is enough: the signing page opens in the browser, phone included, and only asks them to confirm their identity with the SMS code or with the Italian electronic ID card (CIE), depending on the level you chose for the request. kSign user seats are only needed by those who send.
The other kSign features
Sign your company documents with kSign
Request a demo: we’ll show you how kSign makes signing fast, compliant and non-repudiable.
Alex