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Klokka extension

The client statement is a link, not an attachment.

At the end of the month the client asks what you worked on. The statement tells them: hours and billable value for the period, per member and entry by entry, on a page with your logo that opens in the browser.

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A snapshot, not an open window

The statement is frozen when you generate the link, and the entries it contains become read-only: nobody changes them after the client has seen them. It shows only billable data — hours and amounts — never internal cost or margin. Without this extension hours can still be exported to CSV, Excel or PDF, but you send the file yourself, and you do not know whether or when it is opened.

How it works

  1. Choose what and which period

    From the client, project or sub-project page, or from “Export entries” with “Share with client”. The preview shows entries, hours and amount before you generate the link; you can limit it to some members and leave out already-invoiced entries.

  2. Decide who can open it

    Password, email check with a code, a single authorised address, expiry after 7, 14, 30 or 90 days or on a set date. And the client’s language, which applies to the page and the emails.

  3. Send it and follow the access

    Copy the link or send it by email from Klokka. In the “Shares” tab you see opens and downloads, and you edit or delete the link whenever you want.

The client sees what you bill. The rest stays yours.

What you can do

  • Billable only

    Billable hours and their value, summarised per member and in detail. Internal cost and margin never leave Klokka.

  • Page and PDF with your logo

    The client opens a page with your company’s logo and colours, and with “Download PDF” takes the document away.

  • Locked entries

    The included entries become read-only and count as already invoiced. If something needs fixing, an administrator unlocks them with “Unlock”.

  • No duplicates

    With “Exclude already-invoiced entries” this month’s statement does not repeat hours already shared or invoiced before.

  • Access history

    Every open, every download and every blocked attempt, with date, browser and system: you know whether the statement really arrived.

Frequently asked questions

Who can generate statements?

Administrators and whoever has the “Client timesheets” privilege, which is granted through the person’s user type.

Can I fix an hour after sending it?

Yes, once an administrator has unlocked it: it becomes editable again and can go into a statement again. The one already sent stays as it was, because it is a snapshot of that moment.

What language does the client read it in?

In the language you choose for them among the ecosystem’s seven: it applies to the page and to the statement emails. If you do not know it, they stay in Italian.

Does it work with company groups?

Yes. With the Company groups extension, a client’s statement also includes the entries of the group projects that concern it.

The other Klokka features

Try Klokka in your company

Request a demo: we’ll show you how Klokka simplifies time tracking and hour accounting.

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