Time logging
Hours get logged while you work, not at month end
One click to start the timer, or a few seconds to add an entry by hand. Either way the time lands already assigned to the right client and project: nobody has to reconstruct anything afterwards.
Time should be logged where it happens
Reporting from memory costs twice: first the time spent reconstructing it, then the hours that vanish because nobody remembers them. Klokka reduces logging to a few seconds, so people actually do it — and what you read in the reports matches the work done.
How it works
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Start the timer
Pick client, project and activity, then start. The running timer stays visible everywhere in the app, so it is neither left running nor forgotten.
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Close the entry with its context
When you stop, add the description, the tags and — if your company configured them — answer the required questions: the information you need for invoicing is collected now, not three weeks later.
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The entry enters the books
From that moment the hours feed dashboards, goals, reports and project margin. Approvers see them queued up, whoever invoices finds them already priced at the right rate.
If logging hours takes ten seconds, people do it. If it takes ten minutes, they don’t.
What you can do
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Timer or manual entry
People who work in blocks use the timer; people who reconstruct the day at the end of a shift enter hours by hand. Same time entry, same fields.
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Cross-cutting tags
Mark entries with labels that cut across projects — travel, overtime, warranty — and find them again in reports without inventing fake projects.
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Questions on closing an entry
The company can require mandatory information before an entry is closed: job number, client reference, outcome of the intervention.
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Hour approval
Entries can go through an approval queue: whoever coordinates approves or sends them back, and hours still pending stay out of the export for invoicing.
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Recovering orphaned entries
When a project is reorganised, hours left without a destination land in a dedicated list and are reassigned in bulk. No hour disappears in the reshuffle.
In depth
In depth
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Weekly timesheet
Not everyone works with a timer running. In “Weekly hours” each person sees one row per client, project and activity and one column per day: they enter hours where they are missing, check the total and, if the company requires it, send the week for approval.
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Hour approval
For many people approval is not needed: hours count as soon as they are saved. For a new hire, a contractor paid by the hour or someone working in the field, though, somebody has to look at them before they end up in an export. Klokka decides this per person, not per company: no approval, one for every entry, or the whole week submitted in one go.
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Work locations and reporting
For office work the hour is enough. For whoever goes to a building site, to a client or on a trip, the rest matters too: where, how far the work has got, what was used, a photo. Klokka keeps it on the entry, with fields decided by the company and requirements switched on person by person.
Extensions
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Quick timer in other apps
You are answering an email in kMail and realise the timer never started. With this extension you do not need to open Klokka: the tab on the right edge opens the “Timer” card, you pick the project and press “Start”. The page you were on stays where it is.
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Pomodoro
Pomodoro is a focus aid, not a reporting tool. You start it from the “Pomodoro” button in the Klokka bar, work until it rings, and actually stop: the break begins only when you confirm it.
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Parallel timersComing soon
A call for one client while you answer another’s emails: that is two jobs for two clients, and both must be billed. But you worked one hour, not two. With this extension Klokka keeps the two figures apart, only for the people the administrator chooses.
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Klokka in Kamzan Desktop
Kamzan Desktop is Kamzan’s app for Windows and macOS. With this extension Klokka comes into it: a click on the icon in the system tray opens a panel with the timer, and without opening the browser you start it, stop it or pick up the previous entry again.
Free templates
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Timesheet template Excel
A ready-to-use timesheet: one row per job, one column per day and totals that calculate themselves. Excel to fill in or PDF to print, free and no sign-up needed.
Free tools
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Working hours calculator
Enter the start, end and break for each day: this hours worked calculator (a time card calculator) instantly gives you the hours worked and the weekly total, in hours and minutes and in decimals. Free, no sign-up.
Frequently asked questions
Can time be logged for a past day?
Yes. Manual entry accepts a date, a start time and a duration, so you can report retroactively. The company can nonetheless lock periods already exported or invoiced, so they are no longer modified.
What is the difference between the timer and Pomodoro?
The timer logs working hours against projects. Pomodoro is a focus aid available as an add-on: it keeps a history of your sessions and, on its own, logs no hours. If you want, with “Also start time tracking” and a client and project chosen, each focus block becomes a real time entry; breaks stay out.
What happens if someone leaves the timer running all night?
The running timer is always prominent in the interface and the entry can be corrected before it is closed. If it has already been saved, it stays editable until the period is locked or exported.
The other Klokka features
Try Klokka in your company
Request a demo: we’ll show you how Klokka simplifies time tracking and hour accounting.
Alex