Mandatory staff training, always under control
Formatika counts every employee’s mandatory hours, collects the certificates and shows at a glance who is compliant and who is behind.
Mandatory training is a nightmare of spreadsheets and scattered certificates
Hours to track per role, courses to record, certificates that arrive by email and end up in different folders. And when the inspection comes, the proof is nowhere to be found.
Without Formatika
- Separate, never-aligned spreadsheets to count the hours
- Certificates scattered across email, folders and drawers
- At audit time, proving compliance is a race against the clock
With Formatika
- One register with required and completed hours for each person
- Every certificate linked to the person and the course
- Proof of compliance always ready for inspection
From mandatory hours to proof of compliance, in one register
Every role has its mandatory training hours; every employee builds them up course after course. Formatika keeps it all together: you log the training activities, attach the certificates, and a dashboard calculates in real time who is compliant and who is falling behind. When an audit comes, the proof is already there — year by year.
Who’s compliant and who’s behind, at a glance
The compliance dashboard compares each person’s required hours with the ones completed and shows the status right away: compliant, behind, critical. No more counting by hand.
Every course recorded, every certificate in its place
Record completed courses with hours, dates and training provider, and link the certificate straight to the record. Anyone who hasn’t handed theirs in lands in pending certificates.
Everyone sees their own position, without an account
With a personal token link, each person checks their own hours, completed courses and missing certificates — with no full account and no burden on administration.
Everything you need for mandatory training
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Employee records
Register employees with their role, contacts and start date, and follow each one’s training progress.
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Mandatory hours per role
Define the annual mandatory hours for each employee type, with the option of an individual exception.
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Training activity register
Log every course taken — date, hours, provider, format — and link it to the employee and the training year.
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Course catalogue and providers
Keep a catalogue of recurring courses and a directory of training providers, ready to recall in one click.
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Compliance dashboard
A dashboard shows in real time who is compliant, who is behind and who is critical, with a four-colour system.
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Certificates and public links
Employees upload their certificates from a dedicated public link and you associate them with the training activities.
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Training years and pro-rata
Manage compliance year by year, with configurable thresholds and hours pro-rated for those who join mid-period.
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Reports and reminders
Reports on hours, formats and monthly trend, and reminders for the employees who have fallen behind.
Frequently asked questions about Formatika
How is compliance calculated?
Formatika compares the hours completed with the role’s mandatory hours: based on the percentage it assigns a status — compliant, behind or critical.
Can I set different hours for each role?
Yes: you define the annual hours for each employee type and, where needed, set an exception for an individual employee.
How do I collect certificates from employees?
Every employee has a public link to upload their own certificates: you find them among the pending ones and associate them with the training activities.
Where is the data stored?
Formatika data is on servers in Europe, encrypted and GDPR-compliant, integrated with the Kamzan ecosystem.