Planning
What you planned, next to what actually happened
The Klokka agenda is not one more calendar: it is where planned activities meet actually logged hours, and where you immediately see which estimates held and which did not.
Planning only pays off if you then check
Estimates stay optimistic as long as nobody compares them with the actuals. Keeping planning and logging in the same tool means the comparison takes no extra work: it is already there, project by project, and your next quote is built on real numbers.
How it works
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Put the work in the agenda
Activities, tasks and goals are placed on the calendar and reordered by dragging. A block that is too big splits into several entries without losing the link to the project.
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Assign it to whoever will do it
Tasks are assigned to people and stay visible from both sides: whoever assigned them follows progress, whoever receives them finds them in their own day.
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Compare planned and actual
On every task you read the hours actually logged. The capacity planner shows how much load each person already carries, so the next assignment does not land on someone already full.
An estimate only becomes reliable after you’ve compared it with the actuals.
What you can do
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An agenda that reorganises
Move, reorder and split entries as the week changes, without redoing the plan from scratch every Monday.
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Tasks assigned and received
Two distinct lists — what I assigned, what was assigned to me — so nobody has to ask out loud where something stands.
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Capacity planner
The already-planned load of each person, period by period: work is distributed looking at real availability, not gut feeling.
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Reporting from events
A Kalendo event or a kMeeting call is reported against project and activity straight from there: meeting hours reach Klokka without double entry.
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Team performance
An overview of the tasks assigned to the group and the hours they actually consumed, useful for seeing where estimates need revising.
Frequently asked questions
Does the Klokka agenda replace Kalendo?
No, they do two different jobs. Kalendo is the company calendar — appointments, resources, availability. The Klokka agenda plans the work to be reported. The two talk to each other: from a Kalendo event you log hours against a Klokka project.
Can whoever assigns tasks see the hours of whoever performs them?
They see the hours logged on the task they assigned, since those are needed to tell whether the estimate held. Access to a person’s overall hours remains governed by group permissions.
Do I need to plan in order to log hours?
No. Logging works without the agenda: planning is for those who want to compare planned and actual and distribute load — it is not a mandatory step.
The other Klokka features
Try Klokka in your company
Request a demo: we’ll show you how Klokka simplifies time tracking and hour accounting.
Alex