5 tips for sharing corporate documents securely
Today, keeping your organisation’s documents secure is essential. Here are 5 tips for sharing documents in a safe way.
Control who has access to documents
Only grant access to those who genuinely need it. Use permissions in a targeted way and restrict visibility to prevent unauthorised access and reduce the risk of accidental or intentional exposure of sensitive information.
Monitor activity
Always keep track of edits and accesses to documents through the activity log. This step lets you spot and respond quickly to unusual or suspicious behaviour, ensuring transparency and control.
Keep credentials up to date
Change your password regularly, choosing one that is complex and unique. Enable two-factor authentication (2FA) to dramatically reduce the risk of unauthorised access even if a password is compromised.
Use a platform that encrypts documents
Make sure a strong encryption algorithm is in use and, where possible, that the encryption key is unique to your organisation.
Educate and train your team
Do not forget to give your team the knowledge they need on security and data protection. They will then be able to recognise and prevent cyber threats such as phishing and social engineering.