Organising your time
Write it once, Kalendo reminds you every time
The Monday meeting, the quote deadline, the three-day trip: every commitment has its own shape, and Kalendo knows them all. Set the recurrence once, choose how and when to be alerted, and stop relying on memory.
The problem is not noting a commitment, it is remembering it in time
A meeting that repeats every two weeks has to be copied by hand, then the time changes and it has to be fixed in twenty places. Deadlines end up on a separate sheet and are discovered the day after. In Kalendo events and tasks live in the same calendar: a recurrence is written once and changed for a single date, from one date onwards or for the whole series; reminders arrive by email or as a notification, with the lead time you chose; topics tell you at a glance what kind of commitment it is.
How it works
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Create the event or task
Title, start and duration — or an exact end time — or all day. For something to tick off, switch to the Task tab: due date and time, priority, and you mark it complete when it is done.
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Give it a rhythm
Every day, week, month or year, or a rule of your own: every two weeks on Tuesday and Thursday, ten times or until a date. The series is summed up in one line above the event.
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Choose how to be alerted
Up to three reminders per item, by email or notification, from “at the time” to a week before. If the calendar has default reminders, you will find them already set.
One rule, fifty meetings in their place.
What you can do
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Change one date, not the whole series
When you move or delete a recurring event, Kalendo asks: only this occurrence, this and the following ones, or the whole series. Past dates stay where they are.
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Multi-day and all-day events
A trade fair, a business trip, a week of holiday: set start and end and the commitment appears as a single bar above the hours, without covering the day.
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Tasks with due date and priority
To-dos sit next to appointments, with low, medium or high priority. If a task was assigned to you, you see by whom, and completed ones can be hidden from the calendar.
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Topics to tell what kind of commitment it is
Categories with a name and colour — Meeting, Client visits, Training — that you assign from the event details. “Meeting” is built in and is used by video calls.
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Location with suggestions
As you type the address Kalendo suggests matching places: no half-written streets, and whoever gets the invitation knows where to go.
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Move an event by dragging it
The client asks to move it an hour earlier? Grab the event and drop it at the new time, or drag its edge to change its length.
Frequently asked questions
If I change the time of a recurring meeting, what happens to the others?
You decide. “Only this occurrence” leaves the other dates as they are; “this and the following ones” changes everything from that point on without touching earlier ones; “the whole series” updates every occurrence, past ones included.
What is the difference between an event and a task?
An event takes up a time slot: start, duration, location, participants. A task has a due date, a priority and a “completed” state: it is something to get done by a certain time, not blocked time. Both live in the same calendar and in the agenda.
Do notifications arrive even if Kalendo is closed?
Email reminders arrive regardless. For push notifications you only need to allow them once in the browser: from then on alerts appear even when the Kalendo tab is not open.
The other Kalendo features
Organize your team’s time with Kalendo
Request a demo: we’ll show you how Kalendo brings order to events, tasks and bookings.
Alex