Sync
All your calendars in one place, including the ones you can’t leave
The client invites you on Google, the consultant on Outlook, your home computer reads yet another calendar. Kalendo connects them: you see every commitment in a single agenda and stop accepting one appointment on top of another.
Scattered commitments are the ones that overlap
People who work with several accounts check three calendars before answering a request, and the clash still turns up in the one they didn’t look at. Kalendo doesn’t ask you to abandon Google or Outlook: it syncs them with your calendars both ways, and opens its own to the programs you already use via CalDAV. The result is a single, up-to-date agenda you don’t have to keep aligned by hand.
How it works
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Connect the account
Sign in with your Google or Microsoft account and choose which calendars to bring into Kalendo. You can connect more than one: your work account, one shared with a client, your personal one.
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Work from either side
Sync runs both ways: an event created or moved in Kalendo shows up in Google or Outlook, and what you change there reaches Kalendo. Each external calendar appears in Kalendo as a calendar of its own, named after the account.
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It stays up to date on its own
Google and Microsoft notify Kalendo when something changes, and a periodic check covers the cases where the notice doesn’t arrive. If you need it right away there’s “Sync now”, with the time of the last sync always in view.
One agenda, even if the calendars stay three.
What you can do
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Google Calendar and Outlook
Google accounts and Microsoft Outlook or Exchange accounts, even several of each. Every external calendar you turn on becomes a Kalendo calendar, shown or hidden like the others.
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Always aligned, both ways
What you create or move in Kalendo reaches Google or Outlook straight away; what changes there comes back to Kalendo through push notifications and a check every few minutes. No duplicates, and “Sync all” when you want to force it.
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Choose which calendars
You turn sync on calendar by calendar, even across several Google and Microsoft accounts: the work calendar yes, the birthdays one no. You can add or remove one at any time.
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CalDAV for the programs you already use
Apple Calendar, Thunderbird, eM Client and other CalDAV clients: one address for a single calendar, or one for all of them that the client discovers on its own. Events can be read and edited from there.
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App passwords you can revoke
The external client never learns your main password: it uses a named app password, you see when it was last used and revoke it when you change computer.
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Importing .ics files
Bring another calendar’s history into Kalendo: items already there are skipped, not overwritten, and no attendee gets an email for imported events.
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Migrations without double alerts
“Import without reminders” drops the file’s reminders: useful when the old calendar stays on for a few more days and you don’t want two alerts for the same event. Otherwise reminders are kept for future events.
Frequently asked questions
Do I have to stop using Google Calendar or Outlook?
No. You keep them and connect them to Kalendo: sync runs both ways, and you choose which calendars to bring in. You can keep working from Google or Outlook and find everything in Kalendo, or the other way round.
Can I keep using Apple Calendar or Thunderbird?
Yes, through CalDAV. In the program, add a CalDAV account with the address Kalendo shows you, your email as the username and an app password generated in Kalendo. Your company can turn CalDAV access off if it doesn’t want it.
Does importing an .ics file send the invitations to attendees again?
No. Even if the file contains attendees, the import sends no email. Items that already exist in the calendar are ignored, so you can repeat the import without creating duplicates.
The other Kalendo features
Organize your team’s time with Kalendo
Request a demo: we’ll show you how Kalendo brings order to events, tasks and bookings.
Alex