Versions
Deleted the wrong paragraph? How it was before is still there
While you write, Notika keeps aside the note as it was: every five minutes, when you close it and before every restore. You see what changed, pick the right version and put it back. And if you bin a note, it stays in your bin until its days run out.
A work note gets rewritten ten times
The minutes with the client, the draft quote, the list of open points: they get shortened, moved, deleted. Then someone asks “what about the price we wrote on Tuesday?” and that line is gone. In Notika versions are taken on their own, with no button to remember, and they don’t pile up: twenty minutes of writing make four versions, not two thousand saves to scroll through.
How it works
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Write as usual
There is nothing to switch on. While you write, Notika takes a version every five minutes, one when you close the note and one before every restore. If nothing changed, it doesn’t take an identical one.
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Open “Versions” and compare
On the timeline you see who wrote and when. Choose how to look: “Compared with the previous one”, “Compared with today” or “Compare two versions”, with the “Before” and “After” text side by side.
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Restore
One click on “Restore” and the note goes back to how it was. First, though, Notika saves the current state as a version: if you picked the wrong one, you restore the right one and nothing is lost.
Write without fear: how it was stays there.
What you can do
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Versions without thinking about it
One every five minutes of writing, one on closing, one before every restore. Never two identical ones in a row: the history stays short and readable.
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Three ways to compare
What changed from one version to the previous one, what you would lose by going back compared with today, or any two versions picked on the timeline.
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A restore can be undone
Before putting an old version back, Notika takes a snapshot of the current one. In the history you find it as “Before your restore”, ready to take back.
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Readers see, editors restore
On shared notes, versions follow the note’s permission: with read-only access you look at them, with edit access you restore them. Every restore shows up in the “Activity” panel, with name and time.
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Your company decides how much is kept
In Notika’s settings you choose how many full versions to keep per note and for how many days. Further back, one per day remains: the long history is there without weighing things down.
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A bin of your own
Only the notes you wrote end up there, and only you can bin them: someone who received a shared note can’t throw it away for you. Next to each one you read “N days left”.
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Restore or delete permanently
From the bin the note goes back where it was, with its shares. If you want it gone now, “Delete permanently” erases it for good; otherwise it leaves on its own when its days are up.
Frequently asked questions
Do I have to save versions myself?
No. The note saves itself while you write, and versions are taken on their own: every five minutes of writing, when you close the note and before every restore.
If I restore the wrong version, do I lose what I had written?
No. Before every restore Notika saves the current state as a version. Just reopen “Versions” and restore the one marked “Before your restore”.
How long are versions kept?
Your company decides in Notika’s settings: how many full versions to keep for each note and after how many days to delete them. The most recent ones all stay; further back, one per day remains.
How long does a note stay in the bin?
By default 30 days; your company can choose anywhere from 1 to 365. Next to each binned note you see how many days it has left. After that, it is deleted permanently.
Can a colleague I shared the note with bin it?
No. Only the person who wrote the note can bin, restore or delete it. Someone with edit access can change its text, and if they get it wrong, versions let you go back.
The other Notika features
Want to see it on your own notes?
We show you Notika with your team’s folders and permissions, not a fake example. Half an hour, and you know whether it is the right place for everyone’s notes.
Alex