Collaborate securely: the three document sharing modes on Kamzan
One platform, three solutions: discover how to share files effectively and securely, depending on the context and the recipient.
The problem of document sharing
In daily work, sharing documents is such a routine action that it feels obvious. And yet, exactly for that reason, it is one of the most overlooked activities in terms of security, control and compliance.
Too often important business documents — contracts, reports, price lists, brochures, sensitive files — are sent by email, forwarded on messaging apps or uploaded on free platforms, without any real guarantee of:
- access control
- version management
- protection against unauthorised distribution
- regulatory compliance (e.g. GDPR)
- traceability of the actions performed
These “quick” and informal methods can feel convenient in the moment, but expose the company to errors, inefficiencies, loss of credibility and legal risk.
The truth is that not all shares are the same. Each situation requires a different level of protection and management. That is why Kamzan has developed three distinct sharing modes, each designed to address specific business needs.
1. Internal sharing
For structured and ongoing collaboration.
Internal sharing is at the heart of collaboration on Kamzan. This mode lets you create reserved and controlled environments inside the platform, with finely managed and tracked access.
When to use it
- For team projects, including multi-site or cross-functional ones
- For clients or partners who have ongoing access to confidential materials
- To organise corporate documentation in a tidy and shared way
Key features
- Creation of dedicated spaces for each group, project or client
- Custom permissions (view, upload, edit, download, rename) + permission delegation
- Full activity tracking (who did what and when)
- Automatic notifications on uploads and changes
- Branded and secure access, also from mobile
It is the ideal mode when you want to ensure active collaboration, continuous updates and full control.
2. Email sharing
For professional and protected external deliveries.
Do you need to send a document to a client or external supplier without giving them access to a whole folder? Kamzan’s email sharing is a sound alternative to traditional attachments, offering professionalism, security and traceability.
When to use it
- To send contracts, quotes or confidential documents
- To share files on a one-off basis with external users
- To ensure communications stay consistent with your brand
Key features
- Delivery via branded email (with logo, colours and corporate domain name)
- Password and expiry date protection
- Access tracking
- Possibility to revoke access at any time
An elegant and secure solution that enhances the corporate image even in the smallest daily gestures.
3. Sharing via public link
For broad distribution kept under control.
The recipient of a document is not always already part of your ecosystem. In these cases, Kamzan lets you create protected public links, ideal for informational materials or documents to be distributed to a broad audience, while still keeping traceability and security.
When to use it
- To send brochures, presentations, price lists
- To distribute materials via newsletters, websites or QR codes
- For temporary collaborations or those without registration
Key features
- Creation of links with public but controlled access
- Option to set passwords, access limits and time-based expiry
- Statistics and tracking of openings
- Visual consistency thanks to the environment branded with your identity
A flexible and powerful mode that combines openness and control in a single tool.
Stop sharing documents like any other attachment
With Kamzan you can choose the sharing mode best suited to each context, avoiding improvised and insecure solutions.