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Sports clubs and associations

Associations, sports clubs, charities and third-sector organisations live on members, volunteers and documents changing hands: medical certificates, forms, minutes, communications. Kamzan keeps them in one place, with your brand, without asking anyone to be an IT expert.

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Sports club manager at a laptop with a coach beside him, the pitch visible through the window
Parent photographing the medical certificate with a smartphone at the side of the sports hall to upload it

Kamzan for associations

An area with the association’s logo, where members find everything

The platform can be customised with the association’s logo, colours and images: every share — a certificate, a training sheet, a minute — arrives with your identity, not that of a generic cloud. The sharing link becomes communication, even towards potential new members.

Every member can have access with limited functions: they receive the association’s documents and upload their own, in a GDPR-compliant environment with data kept in Europe.

What an association needs

Needs shared by sports clubs, cultural associations, third-sector entities and sports promotion bodies.

  • Certificates and special-category data

    Medical certificates and documents with health data collected and stored in a GDPR-compliant way.

  • Memberships and forms

    Enrolment forms, memberships, waivers and notices collected and signed online.

  • Members always informed

    Communications, assembly minutes and post-meeting documents delivered with read notification.

  • Courses and calendars

    Calendars shared with members and coaches, with invitations that become reminders on everyone’s phone.

From enrolment to the assembly: the association’s flow

Example: how a member joins the association and how the office follows them through the year.

  1. 1 Member → Association

    The member uploads the medical certificate and membership documents through a guided flow.

    Flow
  2. 2 Association → Member

    The association sends the enrolment form, waivers and notices to be e-signed.

    kSign
  3. 3 Association → Member

    Sheets, plans and communications arrive in the member’s folder, with an e-mail alert.

    Files
  4. 4 Association → Member

    Online assemblies and minutes shared with all members, with read notification.

    kMeeting

What you share

The documents that pass between association, members and collaborators

Everything that today travels in chats and attachments gets a folder with your brand.

  • Medical certificates and sports fitness certificates
  • Membership and enrolment forms
  • Waivers, privacy notices and regulations
  • Minutes of assemblies and meetings
  • Training sheets and personalised plans
  • Payslips of employees and collaborators
  • Documents for the accountant and consultants
  • Photos and videos of events and competitions
Sports medical certificate, membership form and membership card on the desk with a whistle

A lighter office, closer members

The association governs and communicates; the member finds everything by themselves.

For the association

  • An account for every member, with limited functions: they receive and upload, without seeing the rest.
  • Folder structure organised by member, team or course, cloneable every season.
  • Delivery and read notification on payslips, minutes and communications.
  • The association’s logo, colours and social links on the platform and shares.
  • Data in Europe, GDPR, never passed to third parties for promotional purposes.

For members

  • Certificate and membership uploaded from the phone, without going to the office.
  • Sheets, plans and communications always available in their own folder.
  • Invitations to courses and assemblies that save to the personal calendar.
  • Video lessons and meetings from home, without installing anything.

Beyond sharing

The functions designed for association life

Born with professionals of the sports sector, they are already included in the ecosystem.

  • Assemblies and video lessons

    With kMeeting members’ assemblies, meetings and one-to-one or group lessons, also from smartphone.

  • Unlimited calendars

    With Kalendo calendars per course and team, shared with members and coaches and synced on devices.

  • Shared directory

    With kontacts members, volunteers and suppliers in a single directory, importable from the phone.

  • Your brand everywhere

    Sharing pages with logo, images and popups towards website, social media and newsletter.

  • Protected videos

    Video lessons shared with a password and download blocked: they stay with your members.

  • Payslips with receipt

    Payslips to employees and collaborators with receipt confirmation, as the law requires.

Club board member following the online members’ assembly on a laptop

Kamzan products for the association

The modules that hold members, documents and activities together.

Why trust Kamzan