Features
Everything Files does, page by page
Every feature has its own page: what it does, how it works, what you can do, the most frequent questions. Deep dives sit under the feature they belong to.
Files overview
Organising and finding
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Archive
Archive and organisation
Folders that tell you who can get in, a workspace for each client or job, labels and a search that really searches. A good structure gets saved as a template and reused.
Giving it a shape
Describing and finding
Spaces and collections
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Desktop
Desktop, sync and migration
Double-click and the file opens with Excel, AutoCAD or whatever you use. You save, and the archive has the new version with the old one underneath. Whoever comes from Nextcloud brings everything in with a job, not by hand.
In depth
Sharing and controlling access
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Sharing
Sharing and public links
A link says what can be done — view, download, upload, edit — until when, and by whom. The page the client opens carries your logo, not ours. And who opened it stays on record.
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Access
Permissions, profiles and groups
An employee, an external collaborator, a guest and an auditor do not need the same things. In Files they have different user types, different access levels on folders, different groups and, where needed, an access that expires on its own.
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Workspaces
Workspaces and approvals
For the tender nobody should download without the manager’s go-ahead; for the client you need to know who read the contract. These are workspace rules, not verbal promises.
Working together
Moving documents along
Protecting and preserving
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Security
Security and preservation
Files are encrypted with a key that exists only for your company. What must not circulate goes into the vault; what cannot be deleted has a legal hold; everything that happens stays written where nobody can rewrite it.
Protecting documents
Proving and preserving
Controlling who has access
Working on content
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Documents
Working on documents
Open the contract in Word inside the browser, annotate the client’s PDF, leave a comment mentioning a colleague. If someone already has the file open you see it, and you don’t overwrite it.
Writing and commenting
Working on PDFs
Going back
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AI
Artificial intelligence
“Where is the penalty clause in the Morelli contract?” — and the answer comes with the file and the passage. Photos tag themselves, recordings become text, personal data is redacted before sharing.
In depth
Making it yours
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Customisation
Branding and customisation
Would you ever hand a client a business card with someone else’s logo? With Kamzan, the area they log into, the link they receive and the email that reaches them carry your name — and the customisation applies to the whole ecosystem, not just Files.
Alex