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Schools

A school moves delicate documents every day: individual education plans, certificates, minutes, communications to families. Kamzan keeps them in a secure perimeter, with permissions per role and data kept only in the European Union — suitable for the public sector too.

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School secretary at her computer, a teacher beside her holding a folder
Teacher and parent looking together at the student’s reserved folder on a laptop

Kamzan for schools

An Italian platform, with data in Europe, designed for schools

Kamzan is one of the few document-sharing platforms that processes data only on European soil: the condition that makes it possible to use it for school documents, teaching notices and students’ special-category data. On request it runs on AgID-qualified cloud infrastructure, with the security parameters required for the public sector.

Access is profiled: staff log in with credentials, families and external consultants receive shares via e-mail or a link with expiry and a password by SMS. Every share is monitored, so the office always knows who saw what.

What a school needs

Recurring needs of school districts, comprehensive institutes and private schools.

  • Documents for inclusion

    Individual education plans, personalised learning plans and certificates of students with disabilities or special needs, shared between school, teachers, families and health services in a protected environment.

  • Signing of enrolments and assignments

    Enrolment contracts, assignment letters to teachers, authorisations and privacy notices signed online, without paper.

  • Sites, teachers and families

    A single environment for the district and its sites, for exchange with teachers and for important communications to parents.

  • Preservation of key documents

    End-of-year documents, reports and minutes preserved in compliance, with integrity and retrievability over time.

From enrolment to the education plan: the school’s flow

Example: how a family enters the school’s document flow and how the office governs it.

  1. 1 Family → School

    The family uploads enrolment documents and the required certificates through a guided flow.

    Flow
  2. 2 School → Family

    The school sends the enrolment contract, authorisations and notices to be e-signed.

    kSign
  3. 3 School → Family

    Teachers, inclusion coordinator and family work on the education plan in the student’s reserved folder.

    Files
  4. 4 School → Family

    Minutes and end-of-year documents stay archived in compliance, with read notification for communications.

    Files

What you share

The documents that circulate between school, teachers and families

Each in the right folder, with permissions per role and upload and read notifications.

  • Individual education plans, personalised learning plans and inclusion certificates
  • Enrolment contracts and forms
  • Teachers’ assignment letters and contracts
  • Circulars and communications to families
  • Minutes of school councils and teachers’ councils
  • Authorisations for trips and activities
  • Documents between district and sites
  • Final reports and end-of-year documents
Enrolment form, authorisation slip and school circular on the secretary’s desk

Less paper in the office, more clarity for everyone

The school governs, teachers and families find what they need.

For the school

  • Permissions per role: office, management, teachers, families and health services see only what concerns them.
  • Folder structure cloned for every student or site: same order everywhere.
  • Read notification on important communications: proof they were read.
  • E-signature with SMS OTP for enrolments, assignments and authorisations.
  • Data in Europe, GDPR, optional AgID-qualified cloud and purchase through the public procurement marketplace.

For teachers and families

  • The student’s documents in a single folder, accessible from phone or computer.
  • Independent upload of certificates and forms, without e-mails or printouts.
  • Signing of contracts and authorisations from the phone, in a few minutes.
  • E-mail alert for every new communication from the school.

Beyond sharing

More value for daily school operations

Tools already included in the ecosystem for the school’s meetings, calendars and documents.

  • Councils online

    With kMeeting internal meetings, school councils and teachers’ councils held remotely.

  • Shared calendar

    With Kalendo school commitments on personal and shared calendars for all the school’s stakeholders.

  • Documents edited together

    Collaborative editor on docx and xlsx in real time, with creation of the final PDF.

  • Certain date with timestamp

    kSign certifies the existence and integrity of minutes and documents at a certain date.

  • Anti-leak blocks

    Download and print blocked and watermark on the most sensitive student documents.

  • Compliant preservation

    Education plans, final reports and minutes preserved with integrity, readability and retrievability over time.

Teacher at home attending the teachers’ council by video call on a laptop

Kamzan products for the school

The modules that make up the school’s document flow.

Why trust Kamzan