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Law firm

A law firm handles sensitive documents that demand extreme confidentiality, full traceability and legally valid signatures. Kamzan offers a GDPR-compliant Italian ecosystem for every stage of the case file.

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Three lawyers meeting around a laptop in the firm’s boardroom, case files and law books on the shelves
Lawyer reviewing a client’s digital case file on her monitor, folders and documents listed on screen

The evolution of sharing

A digital case file shared with the client, as confidential as the firm requires

The law firm uses Kamzan as a reserved area for exchanging documents with clients and as a collaboration platform between team members and offices. Each case file is accessible only to the assigned lawyers and the client, with a history of who viewed and downloaded what.

Powers of attorney, deeds and opinions are signed online with legal value; for due diligence and arbitrations the same ecosystem provides a data room with watermark, read-only access and tracked questions and answers.

What a law firm needs

The recurring needs of the firm, from the sole lawyer to the multi-office network.

  • Confidentiality of the case file

    Documents covered by professional secrecy, accessible only to the assigned lawyers and the client. Full audit log.

  • E-signature of deeds

    Powers of attorney, contracts and opinions signed with legal value and timestamp, without printing or scanning.

  • Certain date on drafts and opinions

    A timestamp certifies the existence and integrity of a document at a certain date — useful in disputes.

  • Collaboration within the firm

    Several lawyers work on the same file with differentiated permissions. External consultants invited for as long as needed.

From mandate to archive: the life cycle of a case file

Example: how a case file moves between client and firm, with full tracking of every step.

  1. 1 Client → Firm

    The client uploads the case documents (power of attorney, contracts, correspondence) into a dedicated reserved area.

    Files
  2. 2 Firm → Client

    The firm shares drafts of deeds and opinions with the client for review, with version history.

    Files
  3. 3 Firm → Client

    Powers of attorney, contracts and opinions are e-signed by the client with legal value.

    kSign
  4. 4 Firm → Client

    The closed case file is archived in compliance with a timestamp, always accessible to the client.

    Files

What you share

The legal documents that pass between firm and clients

Every document has its folder in the client’s case file, with upload and read notifications.

  • Powers of attorney and mandates
  • Court documents and briefs
  • Contracts and agreements under review
  • Opinions and confidential notes
  • Correspondence with counterparties and authorities
  • Documentary evidence, photos and recordings
  • Documentation for due diligence and arbitrations
  • The firm’s invoices and quotes
Signed contract and a folder of legal documents on the law firm’s desk, with a fountain pen

Real communication between law firm and clients

Fewer scans, fewer certified e-mails, fewer phone calls: the case file is shared and updated in real time.

For the law firm

  • Reserved area with profiled access for every client: uploads and downloads according to the permissions granted.
  • Cloneable folder structures for the same tidy flow in every case file.
  • Upload and read notification for every shared deed.
  • Document versions: every change to a deed or opinion is tracked and can be restored.
  • Connected team and offices: contacts, calendars and video meetings shared between the firm’s lawyers.

For the client

  • Access with personal credentials to the documents of their case, from any device.
  • Independent upload of documents and evidence into the folder indicated by the firm.
  • E-mail alert for every new document published by the firm.
  • Signing of powers of attorney and contracts from the phone, without printing or visiting the office.

Beyond sharing

The functions designed for the firm’s confidentiality

Tools already included in the ecosystem, requested over the years by the law firms working with Kamzan.

  • Certain date with timestamp

    kSign certifies the existence and integrity of drafts and opinions at a certain date, useful in a dispute.

  • Watermark and anti-leak blocks

    PDFs with the recipient’s e-mail as a watermark; download, print and screenshot blocked on sensitive documents.

  • Read notification

    You know when the client opened the deed: proof that the communication took place.

  • Data room for arbitrations and due diligence

    With kVDR you open a confidential room with digital NDA, read-only access, Q&A and full audit trail.

  • External consultants, time-limited

    You invite experts and consultants only for the duration of the engagement: access expires on its own.

  • Online meetings with clients

    With kMeeting you meet the client remotely with the case file open beside you.

Two lawyers examining together a watermarked document in an arbitration data room on a monitor

Kamzan products for the law firm

The modules that make up the ecosystem, to combine according to the firm’s size and specialisation.

  • Files

    Reserved areas per client, granular permissions for each case file, version history and full audit.

    Discover the product

  • kSign

    Qualified e-signature and timestamp for deeds, powers of attorney, opinions and contracts with full legal validity.

    Discover the product

  • kVDR

    For disputes, M&A and due diligence: a virtual room with watermark, Q&A, digital NDA and full audit trail.

    Discover the product

  • kontacts

    Directory of clients and counterparties, syncable with the firm’s devices.

    Discover the product

Why trust Kamzan