Sharing a recording, and the transcript

On the «Recordings» page, on the row: «Share». The «Share recording» window opens: put the «Recipients», the «Expiry», a «Message (optional)», and «Send».

⚠️ It is not a public link, and the window says so: «Recipients will receive an email with a link that requires a verification code to access the video, transcript and AI summary.» Whoever gets the email forwarded by someone else does not get in.

In the same window, under «Active shares», you see the ones in progress. Whoever receives it finds it on their own Recordings page with the «Shared by» wording and the «Open share» button.

Transcript and summary

On the recording row, the «Recording» button opens a menu: under «Play» and «Download» there is «Genera trascrizione». While it works, «Transcribing» appears on the row; if something goes wrong, «Transcription failed». When it is ready, the «Transcript» label appears next to the title and the menu entry becomes «Apri trascrizione»: the window opens with the text, who spoke, the «Download» button and at the top «Riassunto AI», which generates five lines for those who were not there (and from there it can be downloaded or sent by email). Once the summary is ready, the «Summary» label appears on the title too.

They are useful for two different things: the transcript to search for who said what, the summary for those who were not there.

If «Genera trascrizione» does not appear, it is a privilege of the user type («Trascrizione e riassunto AI»), or the organisation has not configured the service.

If the automatic sending did not arrive

When the meeting was set to send the material at the end of the recording, the status is read on the row, recalculated each time from the links as they are now. The first line says who received it — «Sent to recipients» — and, when there is something to flag, « not reached», « links revoked», « links expired» or « participants without an address». The second says what the links contain: «In the links:» followed by «Video», «Transcript» and «Summary», each with its own state — «not available», «not yet in the links» or «being prepared».

If someone did not get the email, «Resend to the who didn’t get it» appears; if a piece of the material is missing, «Complete the material». While the sending is under way the row says «Sending the material: transcript and summary take a few minutes.», and if nothing went out «Material not sent», with «Retry the delivery».

Material produced AFTER the sending (a transcript made again, a summary generated the next day) enters the links already delivered on its own, and whoever received them is told by email. The row says so: «Recipients told about the new material on ».

Questions this guide answers

• how do I send a recording to someone
• how do I get the transcript of the meeting
• what is the ai summary
• the recipient cannot open the recording