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Files extension

A drawer of your own. Not even the administrator has the key.

Drafts that are not ready, notes, personal documents needed for work: the personal space is the part of Files that is yours and yours only. It has a dedicated quota, appears to nobody else — administrators included — and what you want seen you share yourself, with whom you decide.

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A boundary the server enforces

The personal space is a user type privilege — Employees have it, external Collaborators and Guests do not — with a default quota per person decided by the company. The boundary is in the code, not in habits: lists, search, collections, feed, index, “View as user” preview — no surface shows someone else’s space, to anyone. Sharing from one’s own space follows three rules: only what sits in one’s own space; only with those within the audience of one’s privileges — administrators, managers, colleagues in one’s groups, or everyone, according to the user type —; never a vaulted file and never beyond “edit”, because whoever receives from someone else’s drawer does not manage its access. The colleague finds it under “Shared with you”, with the expiry if you set one.

How it works

  1. Your space, from day one

    With the right user type, the personal space is there as soon as you log in: dedicated quota, desktop app, document chat on your files.

  2. Share what you want

    Right-click → Share with a colleague: view or edit, with or without expiry. They find it under “Shared with you”; on expiry they stop seeing it on their own.

  3. When the space ends

    If you lose the privilege or leave the company, the content does not vanish: it stays accessible to you for a grace period — download or move —, then reaches you as an archive, at your address and nobody else’s, protected by a code. One extension, only one.

The company space belongs to the company. The personal one is yours, and Files enforces that.

What you can do

  • Invisible to administrators

    No panel, no preview, no index shows someone else’s space. It is a server boundary, not a courtesy.

  • Dedicated quota

    Default per person, decided by the company: the personal space does not eat into the company one, nor vice versa.

  • Sharing within privileges

    With administrators, managers, colleagues in one’s groups or everyone: the user type decides. Never beyond “edit”, never a vaulted file.

  • Closure without shortcuts

    The closure archive goes only to the person’s address: no administrator can divert it. The closures panel is for forgetting nobody, not for reading.

  • With kMail

    The Email attachment archive writes here: your mail’s attachments are yours, and sit in your space.

Frequently asked questions

If an employee leaves the company, what about their work files?

Work files should sit in the company space, which remains. The personal space goes back to the person: that is why shared work should live in company folders or workspaces, and archive controls help remember that.

Can I vault a file from my space?

Yes. But you cannot share it while vaulted: the space boundary and the vault do not bypass each other.

Can the administrator see how much space I use?

The number, yes — it is needed for the quota. The content, no.

The other Files features

Move your company files to the cloud

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