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Klokka guide

Tracking working hours

There are two ways: the timer, when you are about to start now, and entering by hand, when the work is already done.

The timer

To start the timer you need to:

  1. Click «Start timer»: it is the button at the top of the left-hand menu, above «Dashboard».
  2. In the window that opens in the middle, pick client, project and activity from the dropdowns, and type in «What are you working on?».
  3. Confirm with «Start timer» at the bottom of the window.

From then on, in place of the button, the left-hand menu shows the time ticking with client and project underneath. To stop it, click right there: the entry closes and you find it in «Time entries».

On a phone: the timer is the round button in the middle of the bottom bar. It starts and stops from there.

By hand

If you forgot to start the timer, or you are writing down yesterday’s hours:

  1. In the left-hand menu, «Time entries» (the first tab opens, also called «Time entries»).
  2. The blue «Create» button at the top right.
  3. In the «New entry» window that opens: client, project, activity, the date, and the times — with «Time» you write start and end, with «Duration» just how long it took. At the bottom, «Create».

The same works from the «Start timer» window: under «Show advanced settings» you find date, start and end — fill in the end and, instead of starting the timer, it saves an entry that is already closed.

If you notice the timer was left running

It happens: you close the laptop and the timer keeps going. Klokka tells you — the time in the left-hand menu changes colour once it passes the threshold, and if you asked for it you also get an email. Stop it and fix the times: open the entry in «Time entries» and change start and end, nothing is set in stone.

Repeating something you do often

In «Time entries», on the right of each row there is the «Restart activity» icon (a triangle, like play): it restarts the timer with the same client, project and activity. Next to it, the three dots «More actions» icon opens a small menu with «Duplicate»: it duplicates the entry and opens the copy so you can fix its times.

I cannot find the client or project in the list

See the page on how to request its creation: it is done without leaving the window you are tracking in.

Questions this guide answers

  • how do I track my hours
  • how do I start the timer
  • where is the timer button
  • I forgot to start the timer
  • how do I enter hours by hand
  • how do I log time on a project
  • how do I stop the timer