Listing a folder's contents, or rebuilding its structure

Two different things that often get confused: one photographs the contents, the other copies the structure. Both start from the same place — right-click on the folder → «Folder tools» — but they are different entries.

The list of what is inside

To get the list in Excel:

1. Right-click on the folder.
2. Hover over «Folder tools» and choose «Generate folder index».
3. In the window that opens, read how many folders and files it is about to go through, and confirm.

While it works you see the progress and can stop it; at the end the Excel sheet downloads by itself. Inside is the complete list — path, name, type, size, who created it and when, versions, shares. It is for a handover, a check, a change of hands.

Always making the same subfolders

To save a template: right-click on a well-organised folder → «Folder tools» → «Save as structure template», and give it a name (“Audit structure”, “Client onboarding”).

To reuse it: right-click on the folder where you want it rebuilt → «Folder tools» → «Apply structure template». To make a new one from scratch instead, right-click on an empty spot of the list → «New folder from template».

⚠️ It saves only the folders, never the files inside: it is a scaffold, not a copy.

If the entries aren’t there

They are two separate extensions, with two separate permissions — «Folder index» and «Folder templates». You may have one and not the other: click the «Your access» chip in the bar above the list to see which you have.

Questions this guide answers

• how do I export the list of files
• I need the list of everything in a folder
• how do I always create the same subfolders
• how do I make an excel of the documents
• create folder index
• excel with the list of files
• save as structure template
• apply structure template
• export a folder's list