Inviting people, and the invites you receive

Inviting while the meeting is running

In the room, «Participants» in the bottom bar opens the panel on the right; at the top of the panel there is «Invite participants» (organiser and co-organisers see it). A window opens with two tabs:

• «Your organization» — your colleagues, searching them in «Search your organization’s members…» and ticking them.
• «By email» — anyone else: «Enter an email address and press Enter to add it to the list.» Below, the «From your address book» suggestions appear.

At the bottom the button says how many you picked — «Send invite ()» — and at the end you read «Invites sent!». The invitees appear at the bottom of the panel, under «Organization ()» and «External · by email ()», each with their status and the «Remind» icon.

Inviting beforehand, from the list

This applies to meetings put in the calendar. On the meeting row there is the «Invite participants» icon (if there are already invitees it shows the number): it opens the «Invites» window. With «Add invitee» the «Email» and «Role» fields appear («Participant» or «Co-host»), then «Add». On each row a bell: «Remind» sends that person a reminder; «Remind all», at the bottom, to whoever has not replied yet.

Or you add them at creation time, in the «Invites» step.

Who replied

Next to each invitee there is the status: «Invited», «Accepted», «Declined» (or “tentative”, for those not sure), «Joined», «Reminded», «Invite opened» (they opened the email but have not joined yet).

Three statuses that look like errors and are not

Hovering over the status you read the explanation:

• «From booking» — «They booked: they already received the confirmation, the calendar invite and the reminders. No kMeeting invite was sent.»
• «From calendar» — «Added from the calendar event: the invite went out from there, with the room link. No kMeeting invite was sent.»
• «Invite not sent» — this one is a problem: «Sending the invite email failed. Use the button next to this to try again.» The bell next to it becomes «Send invite».

The invites that come to you

«Received meetings» in the left menu (a red dot on the entry when there is something to do). Two tabs at the top: «My organisation» and «Other organisations» — the second gathers invites from other companies using Kamzan. On each invite: «Accept», «Maybe», «Decline»; once the meeting is open, «Join» appears. You also see the same invites on the Dashboard under «Pending invites».

Questions this guide answers

• how do I invite someone to a meeting
• how do I invite an external person
• how do I remind those who have not replied
• where do I see the invites I received
• how do I see who accepted