Finding the date that works for everyone with a poll

When attendees are many and nobody answers emails, the poll turns the question around: you propose a few times, everyone marks when they can.

To create one you need to:

1. In the left-hand menu, «Polls».
2. At the top right, the blue «New poll» button. A step-by-step path opens, listed at the top (their names are in Italian in every language): Informazioni (the «Title» and the calendar for the final event), «Poll type», «Locations», Modalita’, Periodo (the meeting duration, from when to when to propose times, the deadline for answering), Slot, Inviti.
3. Confirm at the last step.

On a phone polls can be viewed but not created: «Create polls from desktop.»

In the «Slot» step, the bands where you are already busy are grey and cannot be chosen: «Click a slot to propose or remove it. Time ranges with existing commitments are shown in dark grey and cannot be selected.»

The two options that solve the real problems

Both are in the last step:

«Temporarily block the proposed times» — the times you proposed are blocked on your calendar as appointments to be confirmed, so you do not put anything else on top while waiting for answers. They disappear by themselves when you confirm; in the poll the «Times blocked on your calendar» box reminds you.

«Send reminder to non-voters» — a chaser email only to those who have not answered yet, on the days you choose before the deadline. It is the answer to “they do not answer”: no need to chase them by hand.

Collecting the answers

In the «Polls» list (tabs «Open and confirmed» and «Closed») click the poll. At the top right, «Copy poll link»: send it to the attendees, even those without a Kamzan account. Under «Results» the votes are read «By time slot» or «By person», and the «Winning slot» is flagged.

When you have decided: «Confirm» on the chosen slot — the event window opens already filled in, with the attendees inside, and you save it. With «Close poll», next to «Copy link», you stop collecting answers.

Several meetings in one go

In the «Poll type» step you can choose «Series of meetings» instead of «Single meeting»: several distinct appointments, each with its own times and places, voted separately. It is the way to fix a cycle of meetings with a single round of questions.

If the item is not there

«Polls» in the menu only appears with the capability of the user typology (it is called Sondaggi too, in user management). Ask whoever manages Kalendo users.

Questions this guide answers

• how do I make a doodle
• how do I ask several people when they can
• how do I find the best date for a meeting
• how do I confirm the date chosen by the poll
• attendees do not answer the poll